Senior Specialist: Workplace Management

Job Description

Talented UAE Nationals are invited to join the team and contribute to the business’s success and impact. A career at Mubadala offers exceptional opportunities for growth, development, and achievement, while enabling meaningful contributions to positive outcomes for local and global communities.

Key Responsibilities

• Develop and implement workplace guidelines in line with the playbook, governance, and internal standards.
• Oversee service providers’ performance, ensuring compliance with agreements, reviewing reports, and addressing any issues or gaps.
• Manage day-to-day workplace services, coordinating with third-party partners to deliver agreed services and maintenance.
• Facilitate interactions between service providers, suppliers, and contractors to ensure smooth facility operations.
• Supervise maintenance work and conduct facility inspections to maintain operational efficiency.
• Support service providers in planning office space allocation and optimizing layouts.
• Manage office supplies, monitor consumption, and ensure timely ordering.
• Coordinate catering services to meet requirements, addressing and escalating issues as needed.
• Assist in contract preparation and monitor compliance with relevant regulations and standards.
• Consolidate budget inputs for VP/SVP review and reporting.
• Contribute to continuous improvement by implementing relevant policies and procedures.

Skill & Experience

• Bachelor’s degree in Interior Design, Engineering (Architectural, Civil, Electrical, Mechanical preferred), Business Administration, or a related field.
• Two to four years of relevant experience in workplace operations, office support, facilities management, or space management.
• Experience in contract administration, supplier management, and budget management/reporting.
• Strong commercial awareness and organizational skills.
• Knowledge of office administration, operations, space planning, and office layout.
• Familiarity with WELL and LEED accreditation or frameworks is a plus.
• Understanding of office supplies management.
• Strong analytical skills with attention to detail.